February 21, 2017

Springtime Means Transition Meetings Are Around the Corner!




Springtime is almost here! March, April, & May tend to be busy IEP months for schools, especially if your child's annual review of the IEP is due and/or if your child will be attending a new school next year! Perhaps your little preschooler attending the district's Early Childhood program is moving on to Kindergarten next year... Or your elementary schooler is preparing for the bigger world of middle school... Or maybe your child is moving on to high school next year! Springtime is when you will meet with the school team to ensure the IEP is appropriately edited to support your child in that BIG transition, via an IEP transition meeting.*

(*Please note that the transition meeting being referred to here is not to be confused with "transition planning", which is something different that begins at age 14 for post-schooling planning.)

Sometimes your transition meeting for moving on to a new school may be combined with an annual review. In either case, it is important to ask a few clarifying questions to ensure your child is properly supported in the new school environment next year. Typically, a representative from the new school may attend your transition meeting.

One big decision to come out of this meeting is placement determination at the new school. This may differ than your child's current placement. Be sure to ask clarifying questions about this and discuss what supports need to be in place to make a possible placement change successful.

For example, in an Early Childhood program, if your child's current placement is in a blended classroom, this may not be the case for kindergarten. In middle school, your child's time with general education peers may look different than it did in elementary school. Discuss all options with your child's IEP team and how each placement option looks.

The continuum of federally mandated placement options from least to most restrictive that every school district must consider in an IEP meeting is as follows:

1.) General Education
2.) General Education with accommodations
3.) Resource Program (student spends less than 60% of day in Special Education services)
4.) Instructional/Cross Categorical Program (student spends more than 60% of day in Special Education self-contained program)
5.) Public Day Program
6.) Private Day Program
7.) Residential Program


The great thing about IEPs are that they can be completely customizable for that child, no matter what the placement. And the placement can be customized as well, via a combination of any of the above options, as deemed appropriate to your child's unique needs.

Before agreeing to a certain placement, you can request to visit the option(s) in person. (Be sure this gets scheduled before the end of the current school year.) Remember, as a parent, feel free to speak up on your thoughts, as you are indeed a member of the team and a part of this important decision. 

As the first day of school nears in August, be sure to schedule a separate visit for your child to see the school (i.e.: see where the classroom is, meet the teacher, tour the school, see where the bus will come, etc). This will help prepare your child to know what to expect, reducing any first day jitters for both of you!  

Do you have a transition meeting coming up? Feel free to send me an email with specific questions you have, to help you plan ahead prior to your meeting date. I would be happy to have a complimentary 15 minute phone call with you!

Want to learn more about IEPs and advocacy? Gigi's Playhouse Fox Valley will be hosting a "Parents' Night Out" on April 23rd where I will be presenting. Topics to be discussed include how to prepare for your next IEP meeting, how to effectively convey your concerns to the school team, important questions you may want to ask, and more! Each attendee will receive a FREE copy of my IEP Organization Packet to help you organize all that paperwork from the school. RSVP to the Fox Valley Playhouse! Hope to see you there! 
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February 13, 2017

Tips for Preparing for Your Child's IEP Meeting


It is important to always keep an open line of communication with your child's IEP team, especially in the weeks leading up to your meeting. Be sure to touch base with your child's teacher and each therapist to discuss areas of strength, concern, progress on goals, and their thoughts for new goals. Be sure to share your thoughts, as you are part of the team!

In this post, I have included a complimentary PDF document of "A Parent's IEP Meeting Prep Sheet".
Click here to access it: A Parent's IEP Meeting Prep Sheet

Below is a list of things this document includes that will help you organize your thoughts on paper ahead of time, so you can easily refer to it in your meeting.

List out...
  • your child's strengths
  • things that are going well this year
  • your biggest areas of concern for your child within the educational setting
  • strategies that work well at home
  • update from any services/therapies your child is receiving outside of school, if applicable
  • reminder for staff of food allergies, medical/health info & concerns, if any
  • any special transportation needs
  • any specific questions you want to remember to ask

Ensure your concerns are documented in the paperwork and meeting notes. If you would like, you can request to have your list of concerns be added to the IEP as a parent attachment. In the world of IEPs and paperwork, if it isn't written down, it didn't happen.

At the beginning of the meeting, after introductions, the facilitator of the meeting will ask you, the parents, to share your thoughts and concerns. This is a perfect time to share these things with the entire team. Stating these things during this time also helps to ensure they do not run out of time to discuss what is most important to you.

There are requirements that the school must share with you in an IEP meeting that determines the agenda, as you go through each part of the IEP paperwork. This can take a lot of time. With some meetings scheduled back to back, know you can always request to have your meeting finished at another time, rather than rushing through, if you do not feel comfortable concluding the meeting.

Bringing an IEP consultant/advocate with you to a meeting can help ensure your concerns are not only heard, but addressed utilizing negotiating strategies. Consulting before the meeting can also help calm some of the stress and anxieties you may have as the parent, leading up to your child's IEP meeting.

If you have a request for an IEP blogging topic you would like to read about, feel free to comment in the comment section below!

Written by: Carly Quinlan, IEP Consultant & Advocate with IEP Consulting, LLC
IEPconsultingLLC@gmail.com 
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February 6, 2017

Requesting Draft Reports Prior to Your Child's IEP Meeting



It is best practice to keep ongoing communication with your child's teacher(s) and therapists about his or her progress. This is especially important in the weeks leading up to the IEP meeting. This is also a great opportunity to share your thoughts and ideas for what you would like to see addressed in your child's new IEP, including things you would like to be carried over from the old IEP.

About a week prior to the annual review meeting of the IEP, most school districts send home draft copies of progress reports and ideas for proposed new goals for your child, so you can review it ahead of time. If this is not a regular practice in your district, you may want to reach out to the team to request a draft copy of reports in advance. (Everything is considered a draft until finalized as a team in the IEP meeting). Working out some of these concerns ahead of time can make a meeting go more smoothly for all parties.

Some things that the team is unable to share with you in advance include eligibility results from evaluations and placement recommendations, as these are things that can NOT be "pre-determined" until the actual meeting.

Be sure to bring these draft copies of reports and goals with you to the meeting. Separate the reports by area (i.e.: academics, OT, PT, speech, etc) so you can easily refer to it when each teacher or therapist shares about his or her area during the meeting. You may want to highlight key areas of the reports, jot down follow up questions to ask, and share your thoughts throughout the meeting, as you are a member of the team!

The downside to receiving these draft reports in advance is that it can cause you to feel even more overwhelmed. Turning these draft reports over to an IEP consultant to review ahead of time with you can help alleviate that feeling, helping to prevent unpleasant surprises in the meeting. Report review by a trained eye can help you make sense of what the reports mean, bring to your attention concerns you may not have recognized in the reports, and advise you important follow up questions to ask, so you can be best prepared for your next IEP meeting.

If you have a request for an IEP blogging topic you would like to read about, feel free to comment in the comment section below!

Written by: Carly Quinlan, IEP Consultant & Advocate with IEP Consulting, LLC
IEPconsultingLLC@gmail.com 
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